What is CWR?

Common Works Registration (CWR) is a standard format for the registration and revision of musical works. It provides all of the data necessary for a publisher to register a work at a PRO or Mechanical Rights Society. It also provides a means of tracking registration status and facilitates communication between publishers and societies.

More info regarding CWR file structure can be found here.

If you do not currently use CWR and are unable to register at this time, we recommend using our CSV format.

Step 1) Upload a sample CWR file

After you start the ingestion process you will need to select the option for "CWR."

To validate your selection, you will be asked to upload a sample CWR file of your catalog.

Step 2) Validate

MixBANK validates the structure of your CWR file to ensure it aligns with our standards. 

Step 3) Get your FTP credentials

After validating your CWR file, the following screen will include your company's unique login to our FTP server. Additionally, a message containing the credentials will be sent to your email address.

What is FTP? FTP is the File Transfer Protocol; it is a standard protocol used by the music industry to exchange files from one server (e.g. your computer or company's server) to another (MixBANK). We use an SFTP server for partners like you to provide their catalogs for use in MixBANK. The "S" simply means that exchanges are done on a secure, protected server. 

Step 4) Open your local FTP client

You will need to download an FTP client program to continue ingestion. We recommend using FileZilla.

The left side of the FileZilla window represents your computer, while the right side will represent your company's folder on our FTP server.

Step 5) Enter server details & your credentials

You will need to manually type in the SFTP server information for MixBANK, along with your credentials provided in the previous step. This will allow you to upload your content.

Click "Site Manager" on top left of your FileZilla window. Please note: do not use the "Quick Connect" option.

MixBANK's SFTP server details are as follows:

  • SFTP URL: sftp.mixbank.com
  • SFTP Port: 2020
  • Username: Issued automatically to you on MixBANK during the ingestion process
  • Password: Issued automatically to you on MixBANK during the ingestion process

Step 6) Create "incoming" and "date" folder

Publishers need to upload CWR files to a predefined directory.

To create the "incoming" folder, you must right click in the region of the FTP that represents your company's folder on our FTP server on the right side of the FileZilla window. Select 'Create directory' from the drop down, enter "incoming" and select OK. Then click into the newly created incoming folder and create another folder with the date in the following format: YYYYMMDD. YYYY indicates the year in which the Release is placed on the FTP server, while MM and DD indicate the month and day

~/incoming/<date><file_name>

For example:

~/incoming/20170623/CW060001XYZ_044.V21

Step 7) Upload your CWR catalog to FTP

Then drag the CWR file from the left side (your computer) to the right side (your folder in our FTP server) into the dated folder inside the incoming folder "/incoming/YYYYMMDD". Do not upload your catalog into the "/test" folder as this will create errors. 

What your complete catalog includes:

  • CWR file containing your catalog's metadata

Step 8) Finished

After you're finished uploading your catalog to the FTP server, return to the MixBANK dashboard: Click "Next", then "Finish". 

Note: It can still take several days to weeks for your catalog to populate within the MixBANK dashboard. A member of our team will email the moment your catalog is available.

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